Welcome to Georges River Golf Club

Registration Number: Y2314543

Introduction

This document library has been compiled to serve as a knowledge base, providing easy access to all material published by the Georges River Golf Club, and material used by its Committee, employees and members in the smooth and successful completion of its business processes.

Committee Policies

Committee 2023-24

• President - Neil Sherring
• Captain - Wayne Healy
• Treasurer - Paul Horinek
• Secretary - Steve Doorey
• General Committee
  • David Cairns
  • Greg Gartner
  • Craig Nicol

Role of the President

The President’s responsibilities include;

• Providing appropriate leadership to the Committee and the Club.
• Facilitating Committee discussions to ensure that core issues facing the Club are addressed.
• Monitoring Committee performance.
• Guiding and promoting the ongoing effectiveness and development of the Committee and individual Committee Members.
• Ensuring that all Committee Members understand their legal duties and responsibilities as laid down by the various Acts of Parliament which govern the Club's activities.
• To propose and assign membership of the Club Sub-Committees and authorise the publication of such Sub-Committee composition. Notwithstanding clause 14(2) of the Constitution, membership of Sub-Committee may also be assigned from the general membership of the Club.
• Provide an annual report to be published at the Annual General Meeting.

Date Approved: 16 february 2022

Last Date Amended: 16 February 2022

Role of the Treasurer

The Treasurer shall:

• Ensure systems and processes are in place to record the financial transactions of the Club to facilitate audit, statutory and management reporting requirements.
• Review management accounts and identify areas of concern or areas for improvement and convey views to the Management Committee as appropriate.
• Work with the Sub-Committees to ensure they consider and are made aware of the risk and financial aspects of any proposals or decisions.
• Ensure the Club's investments - if any - achieve an optimum balance between investment return, risk and liquidity requirements.
• Prepare Treasurers report for inclusion in the annual report.
• Oversee preparation of final year accounts, seek approval by the Management Committee and present them at the Annual General Meeting for approval by members.
• Assist the President with communications to members.
• Participate in review of strategic plan, to be undertaken on an annual basis.

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Role of the Vice-President (Captain)

Notwithstanding clause 14(3) of the Constitution, the office of Vice-President shall - in the general tradition of golf club office bearer nomenclature - generally be referred to as Captain, whose role shall be:

• To chair the Match Sub-Committee,
• To prepare policies or recommendations for discussion by the committee in the following areas:
• Strategies for encouraging new members.
• New member procedures.
• Communication to members.
• Member satisfaction.
• Golf events calendar.
• Conditions of Play.

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Role of the Secretary

The Secretary shall:

• collect, collate and distribute Committee Minutes & Report Packs prior to each Committee meeting. Such Committee Minutes & Report Packs are to include:
  • Meeting Agendas
  • Meeting Minutes
  • Reports from respective Committee Executives
  • All inward correspondence received since the last Committee meeting.
  • All outward correspondence despatched as per Committee and Sub-Committee decision.
• ensure all members of the Committee are copied in on outward correspondence that has ANY impact on the Club and/or its membership.
• record minutes and action items arising from Management Committee meetings.
• collect annual reports from respective Committee Executives and Sub-Committees and compile the Club Annual Report to be presented at the Annual General Meeting

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Role of the Ordinary Committee Members

Notwithstanding specific input required of their membership of Sub-Committee, all Ordinary Committee Members shall offer input and discussion in the following areas:

• Strategies for encouraging new members.
• New member procedures.
• Communication to members.
• Member satisfaction.

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Attendance at Committee Meetings

It is expected that committee members attend a minimum of 75% of scheduled committee & sub-committee meetings on which they serve.

Notwithstanding clause 20 of the Constitution, the Management Committee may - from time to time - seek representation from course management to attend and contribute to Management Committee Meetings.

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Sub-Committee – Match

The Match Committee shall:

• Be comprised of no less than three members, and no more than five, duly appointed by The Committee.
• The duties of the Match Committee shall be:
  • To determine and circulate – in advance – the conditions under which a Competition is to be played, and to deal with and adjudicate on, all disputes arising from the conduct of all matches and competitions.
  • To control and manage all events, and to assume the overall responsibility for the routine matters concerning the event of the day. Decisions concerning interpretations of the Rules of Golf or unresolved contentious matters rest with the Match Committee.
  • To make and vary such temporary Local Rules as may – from time to time – be deemed necessary.
  • To select and arrange Pennant, Association and inter-club fixtures.
  • To select Team Managers for these representative teams.
  • To seek nominations for teams, and based on Team Manager’s recommendations, approve players for these competitions.
  • Make regular reports of these approvals to the monthly Committee meetings.

The Committee shall have the power to fill any vacancy that should occur on the Match Committee.

The chairperson of the Sub-Committee shall provide an annual report to be included in the Club annual report and published at the Annual General Meeting.

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Sub-Committee – Ladies

The Ladies Committee shall:

• Be comprised of no less than three members, duly elected by the Thursday ladies.
• Be chaired by the Lady Captain.
• The duties of the Ladies Committee shall be:
  • To determine and circulate the conditions under which the Thursday Competitions are played, and to deal with and adjudicate on, all disputes arising from the conduct of all matches and competitions.
  • To control and manage all events, and to assume the overall responsibility for the routine matters concerning the event of the day. Decisions concerning interpretations of the Rules of Golf or unresolved contentious matters may be referred to the Match Committee.
  • To select and arrange Pennant, Association and inter-club fixtures.
  • To seek nominations for teams for Representative teams.
  • To make regular reports to the monthly Committee meetings

The Sub-Committee shall have the power to fill any vacancy that should occur on the Ladies Committee.

The chairperson of the Sub-Committee shall provide an annual report to be included in the Club annual report and published at the Annual General Meeting.

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Non-Disclosure of Confidential Information

Non-public, proprietary or confidential information (including all decisions of meetings of the Committee and its Sub-Committee’s) and knowledge of data regarding the Club may not be used, communicated or disclosed by any committee member, sub-committee member or employee to any person (whether that person be a member of the Club or not) without specific authorisation from the Committee or the person responsible for such information, knowledge or data.

This policy is also applied to all data maintained by the Club which deals with member contact details subject to the Club's Privacy Policy.

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022

Communication with Members

Matters regarding golf competitions, functions, club activities are communicated by way of the website, MiClub, a newsletter, an email, or the best combination of the four. 

Date Approved: 16 february 2022

Last Date Amended: 16 february 2022